Please read this carefully.
Collection of Your Personal Information
The IC Council collects personal data that is necessary for the purpose of its legitimate interests as a membership organisation.
In order to run the IC Council and communicate with Our network of affiliated Clubs, the IC Council holds for the:
- IC Executive Committee
- IC Presidents
- Honorary Secretaries; and
- Other Officers of ICs as are from time to time relevant (for example, delegates to the IC Council’s Annual General Meeting and Website & Communications officers) for the purpose of Our efficient running of the IC Council and the ICs themselves
Some or all of the following information:
- Date of Birth
- IC and Role at the IC
- Email Address
- Home Address
- Work Address
- Telephone Number (if provided)
The IC Council also collects anonymous demographic information about each affiliated IC. This information is not unique to an individual member and is merely the information collected in the yearly IC Business Returns survey, as filled in by each affiliated IC.
There is also information about your computer hardware and software that is automatically collected by the IC Council. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by the IC Council for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the IC Council website.
How IsYour Personal Information Stored?
This data is stored in digital forms on computers, on a secure area of the IC Council website, and on a secure cloud storage solution, as a backup and historical record.
In addition, your name, IC and role, email address and telephone number (if provided) is stored in a secure area of our email communications administration tool.
Who has Access to Your Personal Information?
Only Members of the IC Executive Committee, the Executive Assistant to the Chairman, and the IC Council’s third-party providers - Pure Systems and Mail Chimp, have access to this data.
In addition, a list with every IC Honorary Secretary’s name and email address is available in a secured area of the IC Council website. Only other IC Presidents, Honorary Secretaries or their Annual General Meeting delegate can access this area of the IC Council website.
How is Your Personal information Used?
This data is used for the administration of the IC Council and its affiliated ICs and for the efficient communication of information among them in accordance with the Objects of the IC Council as stated in its Constitution. The IC Council may also contact you via surveys to collect information about your IC or to conduct research about your opinion and feedback.
How Long will Your Personal information be kept?
All personal information will be deleted or anonymised within seven years from the date you last held the designated responsibility in the IC Council or IC for which purpose your personal information was collected, unless you inform us otherwise in which case you will have the Rights referred to below. We may need to retain information for longer than this period to fulfil a legal obligation and then only for so long as this is necessary.
Your Rights under the General Data Protection Regulation (GDPR)
We process personal data in accordance with individuals’ rights under the GDPR.
If you wish to raise a query or concern you may contact the Executive Committee of the IC Council through the Executive Assistant of the Chairman of the IC Council at this email address: email@example.com
Under GDPR this is known as a Subject Access Request and the IC Council will do its best to respond within 30 days of a request being made.
You have the right to:
- Obtain a copy of your personal data to check its accuracy and relevance
- Amend your personal data
- Change your consent and your preferred method of communication
- Be informed of any breach in data security i.e. data loss or unauthorised data usage
- Requested that personal data is erased from Our records
- Complain about how your personal data is being used
Under GDPR, we do not have a statutory requirement to have a data protection officer.
The IC Council’s Executive Committee is the Data Controller of the information you provide us. We will maintain a log of data breaches and notify the ICO and any members affected as necessary in accordance with our legal obligations.
For further information on each of those rights mentioned above, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under GDPR.
GDPR also gives you right to lodge a complaint with a supervisory authority. In the UK the supervisory authority is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or by telephone: 0303 123 1113.
The IC Council website uses "cookies" to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programmes or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to experience fully the interactive features of the web sites you visit.
When someone visits http://www.ictennis.net/ We use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow, Google to make, any attempt to find out the identities of those visiting Our website.
For more about cookies please visit www.allaboutcookies.org
Links to Other Websites
Our website may contain links to other third-party websites of interest. Once you have used these links to leave our site, We do not have any control over other websites. We cannot be responsible for the protection and privacy of any information you provide while visiting such sites and this privacy statement does not govern such sites.
IC Council Contact Information
For any questions or queries that you have, please contact Executive Committee of the IC Council through the Executive Assistant to the Chairman of the IC Council at this email address: firstname.lastname@example.org
25 May 2018
First Revision: 24 March 2019